Time is money.
With that simple statement, you can sum up why a time attendance system is necessary for any enterprise that has its staff clock in and out to record the start and end times of a work day.
When you’re looking for a time attendance system, there’s a whole list of features that you might consider as “nice to haves” and those that are essential. With so many options out there though, how can you find the one that offers the best combination of must-have and nice-to-have time tracking and access control features?
Here are five key features that you should look for when deciding on your time attendance system.
Time attendance system tracks each second of a staff member’s day, with a high level of precision.
Employees have to clock in and out correctly, but the system also must be programmed to do it right every time. It has to account for any issues such as power loss, network failure or hardware malfunction. The last thing you want online is for one of your team members’ data to be lost because a failure caused a system-wide shutdown.
Time attendance system needs to adapt to all your employees’ needs. If the staff members have special requirements or need to work with multiple teams, you need a system that can accommodate them and their unique workflows.
For example, some employees may need to clock in and out on a mobile device, or perhaps they need access to 29 different time zones. If your team members absorb and adapt well to technology, you can allow them some flexibility with their work hours and locations, but if that’s not the case, your system should reflect it.
If there is one thing that most enterprises want, it’s integration with whatever software they’re currently using. Whether your enterprise is paperless or you use a complex device for tracking data such as barcode scanners, printers and scanners, an online time attendance system has to meet all those criteria.
It has to integrate seamlessly into whatever else you have going on in the company, because that’s the only way to ensure that all your data are accurate, dependable and up-to-date.
A remote time attendance system makes it possible for you to manage how staff members clock in and out from anywhere with an internet connection.
If you’re traveling or have a busy schedule, you can check in with the system at any time to make sure everything is running smoothly. You can also make adjustments or change settings on your employees’ behalf without having to visit the workplace.
Scalability means that you should be able to add more staff members and other features easily, according to different needs. For example, if you hire more employees, you need a time attendance system that can accommodate them. If your business expands to different locations with varying time zones, you need a system that works for everyone, not just the company headquarters!
A highly scalable time attendance system is one that will grow with your company over the coming years. This means it has to be extensible, which means that new modules or devices can be added as needed. It also has to be customizable for a wide range of industries and enterprises.
A time attendance system is an important business tool, but it’s even more important to make sure your chosen system is accurate, flexible, integrated, accessible and scalable. If you already have one in place, it makes sense to review your system regularly to see how well it’s working for you.
After all, the best time attendance system is one that meets your company’s specific needs.